The Constitution of the Manheim Tennis Club
The Manheim Tennis Club entrusts the responsibility of governing the tennis activities on the three Har-Tru courts at the Elden Rettew Memorial Park to the professional efforts of the officers of the Manheim Tennis Club and to its club members. Responsibilities to the sport of tennis and to our profession necessitates a commitment to excellence. The Manheim Tennis Club is dedicated to the pursuit of this commitment.
Article I - Name
The name of this organization shall be the Manheim Tennis Club.
Article II - Purpose
The purpose of this club shall be as follows:
A. To provide quality competition for members of the club.
To develop the tennis skills of each member to their maximum
potential. C. To support the interests and welfare of its members, and D. To develop sportsmanship, fellowship, and fair play in all aspects of the sport of tennis.
Article III - Membership
Any person living in the Manheim Central School District may become a member of this club by paying their dues and by abiding by the club rules. Persons living outside the Manheim Central School District must submit their names to the club secretary for membership. Approval of membership must be by majority vote of the membership committee. The membership committee is comprised of three members: the secretary and two members appointed by the club president. All members are entitled to all club benefits, including the right to participate in all club functions.
Club memberships are comprised of seven categories: regular, senior (70 & over), husband/wife, senior husband/wife, junior, associate, and college.
Members having voting privileges include regular, senior, husband/wife, college, and must be eighteen years of age or older. Junior and associate members do not have voting privileges and are restricted to playing only at times determined by voting club members at the annual club organizational meeting. College members must be enrolled in an accredited college or university.
Article IV - Officers
The officers of the Manheim Tennis Club shall be the president, the vice-president, the secretary-treasurer, and a grounds manager-keeper. The officers are elected at the annual organizational meeting.
The duties of the club president:
A. Be the representative of the Manheim Tennis Club at borough meetings. B. Be responsible for organizing and governing the annual club meeting. C. Be responsible for monitoring the orderly operation of the club. D. Be responsible for determining which rules the club membership votes. E. Be responsible for settling any disputes involving club members. F. Be responsible for presiding at club functions and meetings. G. Be responsible for being the spokesperson of the club when required.
The duties of the vice-president:
A. Be responsible for all duties of the president in his/her absence. B. Be responsible for enforcing all rules and regulations of the club. C. Be responsible for any duties assigned by the club president or as determined by the club members at the annual meeting.
The duties of the secretary-treasurer:
A. Be responsible for keeping records of all meetings of the club. B. Be responsible for informing club members of all policies relating to the operation and governing of the club. C. Be responsible for collecting dues and paying debts incurred by the Manheim Tennis Club.
The duties of the grounds manager-keeper:
A. Be responsible for the general maintenance of the Manheim Tennis Club courts, clubhouse, and surroundings. B. Be responsible for determining when the courts are playable. C. Be responsible for any other duties assigned by the club president.
Article V - Meetings
There shall be at least one organizational meeting each calendar year on the first Sunday in March. Special meetings of the club may be called by the club president in emergencies.
Article VI - By-Laws
1. Dues - The annual dues shall be established by the club members at the organizational meeting in March. Dues should be paid by April 15 of the current season which begins
January 1 and ends December 31. Failure to pay dues on time shall result in a late fee of $ 5.00.
2. Committees - The Manheim Tennis Club members shall determine the committees necessary for the efficient operation of the club. Currently, the committees and their responsibilities are:
A. Membership - Comprised of the secretary-treasurer and two members appointed by the club president. Primary duty is to regulate the admittance of out-of-district member requests.
B. Central Penn Doubles League - Chairperson elected at annual meeting. The person is responsible for organizing and governing operation of the team playing in the Central Penn Doubles League.
C. Senior Open - Chairperson elected at the annual meeting. The person is responsible for organizing and governing the operation of the senior open tennis tournament.
D. Activities - Chairperson is elected at annual meeting and is responsible for organizing all club activities affecting members during the season.
E. Golf Tournament - Chairperson is elected at annual meeting and is responsible for organizing and supervising the annual golf tournament for club members.
F. Doubles League - Chairperson is elected at annual meeting and is responsible for organizing and supervising the summer doubles league. This league plays Wednesday evening and may only use club members.
G. Discipline - The Discipline Committee shall be comprised of the president, the vice-president, and the secretary-treasurer.
Article VII - Order of Business
The order of business at the annual club meeting shall be as follows:
A. Call to order by the club president.
B. Reading of last year's minutes by the secretary.
C. Financial report by treasurer.
D. Unfinished business.
E. New business
1. Election of officers
2. Appointments of committee chairpersons
3. Other discussions.
Article VIII - Club Rules
A. All members should brush and sweep lines after play is completed and no other members are waiting to use the court.
B. Members should refrain from using profanity on the courts.
C. Juniors must relinquish court to adult members on weekdays after 5:00 P.M. and any time on weekends.
D. When players are waiting to play, members should try to arrange to play doubles. Singles players must relinquish court to waiting doubles players after one set.
E. Guests are permitted to play at no charge; however, guests may only use courts a maximum of five times during the year.
F. There is no dress code, but please use common sense.
G. Lights must be turned off at 11:00 P.M.
H. Members whose actions are considered criminal or unacceptable by the moral standards of the community may, at the discretion of the Discipline Committee, have their membership revoked and their dues forfeited.